Tips For Video Conferencing System Solutions

Video conferencing systems, which enable teams to work more efficiently in collaboration, are widely used in sectors such as education, health and finance. In addition to the usual conference calls, business partners can see each other’s gestures and mimics during the conversation, as well as provide a more powerful connection, and many video conferencing systems provide a variety of possibilities to increase productivity, such as file and screen sharing.

Video conferencing systems, which are frequently used not only for administrative work in large companies but also for small businesses, are gradually becoming a popular method of business communication, replacing voice conferencing systems, as they both reduce travel costs and save time for employees.

The most important advantage of video connections in job interviews is to strengthen non-verbal expressions and strengthen the communication of the participants based on their facial expressions, body language, and gaze and enable them to work more efficiently and effectively. The attention span of 23 minutes in normal phone calls can be up to 35 minutes compared to video conference calls. To get the most out of these benefits, companies need to choose the most suitable video conferencing system for them.

In order to choose the right conference system, businesses need to ask the right questions. How many people will participate in your meetings? Do you need a video conferencing system solution that can integrate with your existing system or device? Do you benefit from access to computers and mobile devices? When deciding on your video conferencing system, you need to consider all these questions and much more.

But you don’t have to worry! We’ve compiled some details and video conferencing solutions for you to choose the most appropriate system for your needs;

1) Reliability and Quality

Security is one of the most important factors in technological products and systems. Encryption is the process of preventing data from being read by people and other computers and preventing the original content from being accessed. In the IT world, encryption is to convert data from a readable format into an encoded format that can only be read or processed after it is decrypted. When it comes to videoconferencing systems, it is a good idea to have both your software and hardware components carry standards such as AES (Advanced Encryption Standard), TLS or SRTP.

2) Number of Participants and Estimated Time of Use

Before deciding on your video conferencing system, you need to know the demands of your users, your team and your customers. Buying a product that does not fully meet your needs may result in higher additional purchase costs in the future, but can also result in productivity losses.

To choose the right equipment, first discover how the meetings are handled, how long it takes, and how many people have attended each session. You must search your system after determining your number of users. Because with some services it is possible to get dozens of people to call simultaneously, and in others, you select your system according to the number of participants and pay.

3) Ease of Use

When choosing a video conferencing system, you need to make sure that you prefer an aesthetic and easy-to-use system. Otherwise, you may have to start your conversation before some participants are involved. Choose an easy-to-use system to prevent the video conferencing system from having a user-friendly interface to slow down your business.

4) Mobile Accessibility

Before deciding on your video conferencing system, you should consider whether your meetings are planned or spontaneous. This is because video conferencing provides users with the opportunity to connect remotely to meetings, such as business trips or spontaneous meetings. The mobile accessibility feature allows conferences to be connected from mobile (Android and iOS devices), computers (with Mac, Windows and Linux), and WebRTC from anywhere on the internet.

5) Screen and Content Sharing

Another way to make your conferences more interactive is to keep participants connected to your presentation with screen sharing. Screen sharing is a feature that makes your work very easy when you want to show the important points you talk about in your presentation. You can also share documents with the capabilities of some video conferencing platforms. As with the Karel Bulutta Conferencing system, the HDMI input allows you to quickly include content such as presentations, images or audio files on the devices you use in meetings.

6) Registration

You may need to save the points of your meetings that are important and you will want to remember them later. The video or audio recording feature allows you to record and replay the locations you want to highlight in conferences in the cloud or locally. For those who are not good at taking notes, archiving past meetings will be very efficient.

7) Cost

In some businesses, video conferencing systems are not adopted as a regular means of communication, because the video is often perceived as a costly solution. However, this view changes especially as young generations join the labor force. Cloud-based communication systems are also very useful and are becoming more and more popular as they reduce the administrative burden and the cost of IT infrastructure. When deciding on your system, consider not only the system cost, but also the terminal, support, expansion, and maintenance costs. Sometimes they are cheap to buy but very expensive to use.

To explore all the advantages of video conferencing and get detailed information, you can check out our video conferencing solution.

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